Application Guidelines

Requirements

About Applicants

No requirement. Anyone can apply for the Exhibition.

About Works

Glass must be used as the main material of the work.
No requirement as to techniques.
The work must be stable enough to be exhibited on a floor, wall, or pedestal.
The work must have a solid form (Just an idea or a drawing of the idea will not be accepted).
Each applicant (individual or group) may submit only 1 work (or 1 set of works).
Dimensions : Total width, depth, and height not to exceed 1.8 meters
Weight : Not to exceed 100 kg
Works which have been submitted to other competitions will not be accepted.

Application

Application Deadline

March 1, 2022 (tue)

Method of Applications

Application can be made either from online or by post.

Application from This Website

Official website of the International Exhibition of Glass Kanazawa: Online Application Form

Go to the official website of the Exhibition. Find the Online Application Form and enter all the necessary information.
Upload three image files, each showing your work from different angles.
Each image must be approximately 2000 x 3000 pixels, in JPEG format.

Online Application Form

Application by Post

Go to the official website of the Exhibition and download the Application Form. After you print it, fill in the necessary items in the form. Application Form download

Prepare a CD-R containing the digital images of your work (three files, each showing your work from different angles). Then, send the CD-R together with the Application Form to the secretariat office.
Each image must be approximately 2000 x 3000 pixels, in JPEG format.
On the surface of the CD-R, write down your name and the title of the work.
The three image files should be named as “01,” “02” and “03,” according to their priorities.
If your work is selected for the Exhibition, the image named “01” will be used for making the exhibition catalog. Please make sure that your work is correctly oriented in each image. The executive committee shall not be responsible if the work is incorrectly printed in the exhibition catalog (e.g. reverse, wrong side up) due to the wrong orientation of the work in the digital images.
The CD-R and any other attached materials will not be returned.

Note: If you are unable to download the Application Form from the website, please contact the secretariat by email, fax, or postal mail, and request a hardcopy. Your message should be titled as “Request of Application Form” and contain such information as your name, address, country, telephone number, and how many copies you need.

Application Form download

Application Charge

Applicants who reside in Japan are requested to pay ¥5,000 of application charge. The amount must be transferred to the bank account below by no later than March 1st, 2022 (tue).

The payer’s name must be the same as the applicant’s name in the Application Form for easy confirmation.

The remittance fee must be paid by the applicants.

The application charge will not be refunded for any reason.
- Bank/Branch : Hokkoku Bank / Kencho Branch
- Account Type : Ordinary Account
- Account Number : 233181
- Account Holder : The International Exhibition of Glass Kanazawa
  c/o Design Center Ishikawa
No application charge is required for the applicants who reside outside Japan.

About the Assessment Process

Preliminary Assessment

In mid-April 2022, the appointed jurors will conduct the preliminary assessment of the works, based on the digital images submitted.

The results of the preliminary assessment will be announced on the official website of the Exhibition within a week after the assessment.
The works selected in the preliminary assessment will be eligible for the final assessment (based on actual works) and the Exhibition.

Final Assessment

In late June 2022, the actual works will be assessed by the final assessment jurors, and the “prize-winning” works will be finalized. Works not winning a prize will thereafter be called as “selected works,” for which no official certificate etc. will be presented.

Final Results Announcement and Panel Discussion

A panel discussion with all of the final assessment jurors will be held on the next day of the final assessment, where the prize-winning works will be disclosed.

The date, venue, and other details will be provided to the participants from within Japan as soon as they are finalized.
The final results will also be disclosed at the official website of the Exhibition. In addition, the final results, along with the notice of the upcoming Exhibition, will be provided to the press in Ishikawa prefecture as well as to the Japanese major organizations and publications related to arts, crafts and design.
Each applicant who participated in the final assessment will receive a written notification of the final results by postal mail, approximately two weeks after the final assessment.

The following procedures apply only to those applicants who successfully passed the preliminary assessment. However, please read them carefully to understand the entire flow of the Exhibition.

Shipment of the Works

Exhibitor Agreement

Those who successfully passed the preliminary assessment will receive a formal letter of result notification, along with the “Guidance for Exhibits” documents and the “Exhibitor Agreement” forms.
Those who agree to participate in the final assessment must submit the “Exhibitor Agreement” to the secretariat office, by the due date specified in the “Guidance for Exhibits.”

Shipment of the Works

After submitting the “Exhibitor Agreement,” applicants should then prepare for shipping of their works. The destination and the deadline are both specified in the “Guidance for Exhibits.”
The shipping expenses and insurance must be covered by the applicants themselves.
The work should be secured in a package (a stowage box) which is durable enough to protect the work from any damages during the transportation and to bear repeated opening/closing. Works without a package will not be accepted for the Exhibition. In addition, please have your work insured against loss or damages as you deem appropriate. The executive committee shall not be liable for loss of or damages to the works during the transportation.
The works will be unpacked and inspected on the day before the final assessment. If any damage is found in the work upon unpacking, the executive committee will notify the applicant. Negotiation regarding such damage shall be done between the applicant and the shipping company.
The executive committee shall bear no responsibility if the submitted work cannot go through the final assessment or be exhibited in the Exhibition due to any damages caused during the transportation.
If the submitted work is different from the one shown in the digital image selected in the preliminary assessment, the applicant shall be disqualified, and the work shall be excluded from the final assessment and the Exhibition.
In the final assessment and the Exhibition, the work will be displayed referring to the digital images. If your work requires a specific instruction for the correct assembling/installing, however, please include a sketch or a note in your package. Also, attach the sketch/note to your “Exhibitor Agreement” as well.
The works will be handled by the art specialists designated by the executive committee. The executive committee, however, shall take no responsibility if the work cannot be displayed in the final assessment or be exhibited in the Exhibition due to its extremely complicated assembling/installing requirements.

Items 9 to 17 apply only to the applicants residing outside Japan.

For the works submitted from outside Japan, customs clearance will be obtained on a “re-export” basis, which means that the work will be returned (re-exported) from Japan after the Exhibition.
Customs clearance will take approximately one week. Consider this fact when you ship your work so that it will reach Kanazawa in time.
Works priced at 10,000 JP Yen or more on the CIF basis (CIF means the total cost (i.e., the work’s price) plus insurance and freight) must NOT be sent by the postal mail or the international express courier. If sent in such a way, the work will be treated as a domestic cargo, not as an imported cargo, which will result in the customs clearance processes upon returning the work becoming much more complicated or even impossible. In such a case, the entire returning-transportation expenses as well as the customs duties shall be the applicant’s responsibility.
Customs duties that may arise at the Japanese international airport, as well as any domestic transportation fees in Japan, will be covered by the executive committee.
When shipping your work, please use the “INVOICE” attached to the “Guidance for Exhibits.” Be sure to fill in each single item of the INVOICE. The price of the work must be the same as the amount specified in your Application Form. Your work may fail to clear customs if the INVOICE does not contain sufficient information about the work and/or the price of the work in your INVOICE differs from the Artist Price specified in your Application Form.
The executive committee shall bear no responsibility if the work cannot be displayed in the final assessment and in the Exhibition because of its failure in customs clearance due to the deficiency of the INVOICE.
If an applicant, or his/her appointed person, directly delivers the work to the secretariat (or to the consignee), all the expenses that may be necessary (such as the domestic transportation fees, the Japanese customs duties, etc.) shall be paid by the applicant.
Except for plywood, do not use wooden packing materials for shipping.
Works which are submitted from China, the USA, and any other countries where private import is tightly regulated will be returned by EMS after the Exhibition. Therefore, applicants from these countries must ensure that their packages meet the size conditions of EMS in their own country.

Exhibition

All the works submitted to the final assessment will be exhibited in The International Exhibition of Glass Kanazawa 2022:

The International Exhibition of Glass Kanazawa 2022

Period : October 13 th (thu) to 25 th (tue), 2022 – (for 13 days, tentative)
Venue : Shiinoki Cultural Complex, Ishikawa Prefecture (tentative)

The International Exhibition of Glass Kanazawa 2022 in Notojima

Period : For 2 months from mid-November 2022 (tentative)
Venue : Notojima Glass Art Museum

Exhibition Catalog

An exhibition catalog will be published, containing the pictures of all the works submitted to the final assessment.
Each applicant (individual or group) who participated in the final assessment will receive a free copy of the catalog.

Management of the Works

Sales of the Works

The works will be put on sale only in the main Exhibition (not in the touring Exhibition).
The works for which a buyer appears during the Exhibition will be sold by the executive committee. The actual sales processes, however, may be entrusted to a professional agent.
Please understand that, in some cases, the retail price may almost double the Artist Price.

Safe Handling of the Works

The official carrier designated by the executive committee, will take full responsibility for safe handling of the work with utmost care, from the moment they receive the work in Japan until it is returned to the designated international airport in the applicant’s country. The official carrier and/or the executive committee, however, shall not be liable for any loss of or damage to the work due to any causes beyond our reasonable control such as natural disasters.
Each applicant must specify the price of his/her work (Artist Price) in the Application Form. If the applicant agrees to sell the work and there is a prospective purchaser, the executive committee will sell the work at a price based on the Artist Price (The actual sales process will be entrusted to a professional agent).
All the submitted works will be covered by insurance, which will be paid for by the executive committee. The insurance amount will be calculated based on the Artist Price of each work. The maximum amount of insurance, however, shall be 2,000,000 Yen regardless of the amount of the Artist Price. Since the actual amount of compensation will be appraised by the insurance company, the beneficiary may not necessarily receive the full amount of insurance.
The intellectual property rights to the submitted works reside entirely with the respective artist (applicant). Our policies regarding the use of the intellectual property rights are as follows:
- The executive committee, the local government of Ishikawa Prefecture, and other related public organizations shall be allowed free use of the intellectual property rights to the submitted works for public relation and exhibition purposes.
- This shall include free use of the submitted digital images for the purpose of creating the exhibition catalog, posters, postcards and any other printed materials, as well as posting them on the official website and SNS of the Exhibition for public relations.
- No time limit shall be placed upon such use of the intellectual property rights.
- In some cases, the prize-winning works and the selected works may be re-photographed at the discretion of the executive committee.

Return of the Works

After the Exhibition, all the works, except for the sold ones and the donated ones, will be returned to the applicants through the carrier designated by the executive committee.
For the works submitted from an applicant who resides in Japan, the returning transportation expenses as well as the insurance fees shall be paid by the applicant (or the recipient). The repacking costs, however, shall be paid by the executive committee.
The works will be returned approximately two months after the touring Exhibition in Notojima Glass Art Museum

Items 4 to 7 apply only to the applicants who reside outside Japan.
Read 4 to 7 very carefully to have a full understanding about them before deciding your submission. There were some troubled cases in the past regarding the customs duties or other charges imposed in the applicant’s country upon the work’s delivery. Those who refused to pay such duties/charges were unable to receive their own works.

For the work submitted from an applicant who resides outside Japan, all the expenses necessary to return the work shall be paid by the executive committee until the work reaches an international airport in the applicant’s country (This international airport shall be designated by the executive committee).
Customs duties imposed at the international airport in the applicant’s country, as well as the domestic transportation expenses from the international airport to the applicant’s residence, shall be paid by the applicant.
The applicant will be unable to receive the work if he/she refuses to pay the customs duties and/or the domestic transportation expenses. In such a case, the work will be disposed of at the international airport.
If an applicant from outside Japan asks for his/her work to be returned to a person/place in Japan, the entire expenses for in-Japan transportation and insurance shall be the recipient’s responsibility. In addition, if the executive committee has paid any kinds of expenses (such as customs duties or domestic transportation expenses) on behalf of the applicant upon the arrival of the work in Japan, the recipient must repay such amounts to the executive committee.

Other Matters

Any matters not detailed in these guidelines shall be summarily handled as deemed appropriate by the executive committee.

Inquiries

Inquiries should be sent to the secretariat office (below) by mail, fax or email, either in Japanese or English. Be sure to include your country name.
Each inquiry should be concise within 350 words.
As each inquiry will be discussed in the secretariat, it may take one or two weeks to return an official answer.
Inquiries by telephone will not be accepted.

Contact

Secretariat Office of the Executive Committee
The International Exhibition of Glass Kanazawa

c/o Design Center Ishikawa
2-20 Kuratsuki, Kanazawa, Ishikawa 920-8203 JAPAN
FAX: +81-76-267-5242
URL：https://www.design-ishikawa.jp/
E-Mail